Washington State
Patriot Guard Riders
Board of Directors
2012 1st Quarter Meeting
1/14/2012
Ellensburg, Washington
| Present: | Absent: |
| Jim “Bikervet” Dickson | Mark “CheekyMark” Telford |
| Tracy Kim “Chutzpah” Lundin | Neil “Stretch” Miller |
| Elizabeth “Mongo” Servey | |
| Matt Matson | |
| Tom “Gunny” Shirey | |
| Dave “50wt” Kastel | |
| Robert “BeaconKeeper” Heili | |
| Angela “Angel” Emery | |
| Greg “Ridge Runner” Wallace | |
| Bob “Spellcheck” Jennings |
Opening of Meeting
Board Chair Lundin brought the meeting to order at 11:02, followed by the roll call (above).
Minutes
Discussion of minutes from 11/05/2011
Motion to approve minutes as corrected – Spellcheck
Second – BeaconKeeper
Passed – unanimous
President/State Captain’s Report
Teddy is no longer able to support making the bears at her expense – proposal to subsidize – see new business
1500 trifolds brochures will be coming to Washington
Flags and flagpole inventory still in process
Changes in state leadership submitted for a proforma vote
Chutzpah replaces Spellcheck as Peninsula District Captain
Daylight is the new Assistant State Captain – West
Lynn Vaughn is the new Southwest District Captain
Gunny is the West Central District Captain
Motion to accept changes– Spellcheck
Second – Angel
Passed – unanimous
Jim Dickson is stepping down and Dave Kastel is taking over as State Captain – the change has been approved by the National Board of Directors
Colors and other items including state captain arm rocker, hat and official colors were transferred.
Recommend change of bylaws to remove proforma votes – see new business
Recommend change in p.o. box – see new business
Proforma vote to approve 50wt as State Captain –
Motion – to support and endorse leadership change - Spellcheck
Second – BeaconKeeper
Passed – unanimous
Jim will remain as the liaison for the state website
REPORTS
Chair’s report – Discussion of leadership changes and thanks for the support for people traveling to the meeting
Treasurer’s Report
Financial statements for Q4 and year were sent out in advance
Motion to approve Treasurer’s Report– Spellcheck
Second – Angel
Passed – unanimous
Thanks were extended to Mongo for her excellent work
Secretary’s Report – none
HOTH Report –
Working on surviving spouse house remodel – $9,500 grant for materials was received – follow-up work is in process; paint and painting for the outside of the house will be donated by a paint company – expected in the spring
Gunny is working there most days hoping to finish by the end of the month, let him know if you can help
Gunny has the ability to get some funding for home improvements through various contacts including building supply companies and paint suppliers if anyone identifies someone in need of a HOTH mission.
ACTION ITEM: looking for new HOTH captain
BUSINESS
Old Business –
ACTION ITEM: Spellcheck to check with Ridge Runner as to whether he has investigated the resource book – (National Red, White and Blue book)
Discussion
how to publish information – can include as a post link on the national site
what should be included
how should the information be accumulated, tracked and modified
likely step is to survey members and ask for information from anyone willing to be listed
Ridge Runner agreed to set up and maintain the listing
ACTION ITEM: flag inventory still in process – should be done soon
GOTG status – July 20-22, 2010 at Eagle Valley campground
reasons for returning include: no deposit needed, state parks only reserve 90 days in advance, and many amenities are provided free of charge
looking for committee members and hoping to have low cost for attendees (committee is attempting to find food donations food) still looking for donations and volunteer cooks
reminder – request of members that all WA PGR plaques and coins be on display at the GOTG
New Business
Daylight as the Assistant State Captain West (and Senior Assistant State Captain) has a Board position under the bylaws
Motion to elect Daylight to the Board – Spellcheck
Second – Ridge Runner
Passed – unanimous
Teddy bear expense subsidy – Teddy is having difficulty paying for the bears and all other items needed to complete them – about 45 bears each of the last 2 years were needed (outside of the one large HOTH mission) – need to find out expenses that are being incurred and by possibly have an email BOD vote – if this is something we want to do (like coins and plaques) then the WA PGR should be paying all the costs - general agreement was voiced
Motion to authorize Teddy to acquire and complete 40 bears to be paid in full by the WA PGR–Matson
Second – Mongo
Passed – unanimous
Discussion to allow Teleconferencing: Stretch will investigate if his company will donate ––any objections – none – comment that teleconference bridges are often charged by the line so we should try to group calls/limit individual callers to minimize cost
ACTION ITEM: Stretch is appointed as a committee of one to investigate
Comment from floor – members would still would like to have an actual physical meeting location if they choose to attend
Proposal to update the bylaws – based on earlier discussion of conflicts between National’s operational authority and the WA PGR bylaws.
Question from floor – should there be an ex-officio BOD member included in the bylaws to include the immediate past State Captain. Discussion ensued and the former State Captain declined.
Suggest Lee be added to the bylaw committee determined not to be necessary at this time
Spellcheck and Daylight appointed as a committee to review and suggest changes to the bylaws that will be limited to issues related to those where the WA PGR bylaws conflict with National operational authority – ACTION ITEM: draft is expected for the next meeting for review and passage
Adjust banking records
Motion to remove Bikervet and add Daylight on the Keybank Account (50wt is already on the account) – Gunny
Second – Spellcheck
Passed – unanimous
Change corporate address
Motion to change state address so all mail goes to Mongo’s p.o. box – Gunny
Second – Angel
Passed – unanimous
GOOD OF THE ORDER
Jeff Matson National Board Secretary – noted that for the past 4-5 years there has been a member from Oregon or Washington on the National Board
Provided National’s thanks to Bikervet and welcomes and congratulates 50wt. Also noted that there is a good team in the state and encouraged 50wt to focus more on administrative responsibilities instead of needing to make all the missions.
Cullen’s “Bluelight” term as National Treasurer is up at the end of April – the Board is taking nominations from State and Regional Captains
The National audit was completed for 2010 and National has applied for the 2012 CFC which would allow donations in 2013 on a national basis.
As part of the CFC application Bluelight compiled nationwide statistics for the last 2 years – 7,000 funeral missions each year – 30,000 since start of the PGR.
Trademark issue – should have resolution by the end of the year. State and Regional Captains have been surveyed and based on those comments– if we lose (which is not expected) – we will not license that name – we still expect to win – however as prudence dictates contingency planning is in process.
WA PGR CFC – should be receiving info by the end of March on what has been contributed (at least $4,000 is expected).
High compliments to gunny for great HOTH work – Bikervet received a call from the CEO of Home Depot based on store manager input who noted what a great asset Gunny was – noted that Home Depot is there to help if we identify needs
MEMBER DISCUSSION
Possible motorcycle obstacle course rodeo at GOTG – request forwarded to the GOTG planning committee
Association manager for central area bowling association – 2 laptops available for donation to a veteran – requested individual to see Gunny after the meeting
April 21 proposed date of next meeting
The meeting was adjourned by Chair Lundin at 13:01 hours.
Respectfully submitted by Secretary Matt Matson